Full STARLIMS Implementation for a Major European Refinery

Delivering a Seamless LIMS Implementation from Scratch to Go-Live

The Ask

One of the largest refineries in the European Union needed a full Laboratory Information Management System (LIMS) implementation using the latest STARLIMS QM (Quality Manufacturing) version. The goal was to:
- Understand and align with refinery processes and quality control needs
- Configure and populate LIMS master data
- Develop optimized workflows for refinery operations
- Ensure seamless integration with refinery-specific software
- Take the system LIVE efficiently and with minimal post-launch fixes

The Challenges

- Complex Refinery Processes – The refinery had highly specialized workflows that needed to be mapped, optimized, and digitized in STARLIMS.
- Data Population & Organization – Setting up LIMS master data accurately was crucial for a functional system.
- Strict Compliance & Auditing Requirements – The system had to pass rigorous regulatory audits and integrate seamlessly with existing refinery software.
- Fast Deployment Timeline – The project was required to go LIVE within five months, meaning no room for errors or delays.

The Solution

- Phase 1: Analysis & Planning – Lightetech worked closely with the refinery’s team in 1 week onsite in person meeting to understand processes, gather requirements, and define master data structures.
- Phase 2: Configuration & Optimization – We populated the LIMS master data, built and tested workflows, and fine-tuned the system to meet refinery-specific needs.
- Phase 3: Implementation & Go-Live – The system went LIVE within five months, with only minor post-launch fixes—all resolved within minutes.

The Outcome

- Stable & Reliable System – Years after implementation, the STARLIMS QM system remains in perfect operation, supporting refinery quality control and compliance.

- Seamless Audits & Compliance – The LIMS impresses auditors with its comprehensive traceability, reporting, and compliance features.

- Effortless Integration – The system is fully integrated with other refinery-specific software, ensuring smooth data exchange.

- Operational Efficiency & Digital Transformation – The refinery has eliminated paper-based processes and improved workflow efficiency across operations.

The Risks of Choosing an Inexperienced Provider

- Delayed Go-Live – Lack of expertise could lead to project overruns and costly delays.
- Non-Compliant System – Inadequate understanding of regulatory requirements could result in audit failures and compliance issues.
- Workflow Disruptions – Poorly implemented LIMS could cause bottlenecks and operational inefficiencies.
- Data Integrity Risks – Improper master data setup could lead to inaccurate reporting and quality control failures.

Why Choose Lightetech Consulting?

- Proven Expertise in STARLIMS Implementation – We specialize in full-cycle LIMS projects, from design to deployment.

- Proven Expertise in Petrochemical – We have extensive experience in both downstream and upstream petrochemical processes with a proven track record of achievements

- Fast, Efficient, & Reliable Execution – This project was delivered in just five months with a flawless launch.

- Regulatory & Compliance Mastery – Our solutions impress auditors and ensure 100% compliance.

- Seamless System Integrations – We successfully integrate LIMS with refinery-specific software for optimized performance.

- Long-Term System Stability – Years after implementation, our solution is still running smoothly with no major issues.